Field Promax

Timecards & Expenses

Clock in and out, log time to specific job codes, add expense entries with receipt photos, and track mileage directly from the Field Promax Plus mobile app.

Before you start:

  • The timekeeping module must be enabled for your account.
  • Your user must have the Allow Clock In/Out permission.

How to Access

Tap Time Card from the bottom navigation bar or the side menu. For expenses, tap Expenses from the side menu.

Clock In from Mobile

  1. Open the Time Card page.
  2. Tap the Clock In button.
  3. Select a Job Code from the list (for example, "Regular Hours" or "Overtime").
  4. The app records your current GPS location automatically.

Result: A new timecard entry is created with the clock-in timestamp and GPS coordinates. The timer starts running on-screen.

Clock Out from Mobile

  1. On the Time Card page, tap the Clock Out button.
  2. The app records the clock-out time and GPS location.
  3. Total hours for the entry are calculated automatically.

Result: The timecard entry is updated with the finish time. You can view it in the timecard list below.

Log Time to Specific Job Codes

Each time entry is tagged with a job code that categorizes the type of work. When you clock in, the job code dropdown shows all codes configured by your administrator. Common codes include Regular, Overtime, Travel, Training, and PTO types. Selecting the correct job code ensures accurate payroll and reporting.

Add Time Manually

If you forgot to clock in or need to adjust an entry:

  1. On the Time Card page, tap Add Time.
  2. Select the Date, Start Time, and End Time.
  3. Choose a Job Code.
  4. Optionally link it to a Work Order.
  5. Tap Save.

View Timecard Summary

The Time Card page shows a summary of your hours for the current pay period, including total regular hours, overtime, and PTO. Below the summary, individual entries are listed with their clock-in time, clock-out time, job code, and approval status. You can tap the Summary Report option to see a detailed breakdown by day and job code.

Add Expense Entries

  1. Navigate to Expenses from the side menu.
  2. Tap Add Expense.
  3. Select the Expense Type (for example, "Materials", "Fuel", "Meals").
  4. Enter the Amount.
  5. Add a Description of the expense.
  6. Tap the Camera icon to take a photo of the receipt.
  7. Optionally link the expense to a Work Order.
  8. Tap Save.

Result: The expense is recorded with the receipt photo and linked to the correct job for job costing purposes.

Tip: Take receipt photos immediately when you make a purchase. The mobile app makes it easy to capture and attach receipts before they get lost or faded.

Mileage Tracking

When you log an expense with the type set to "Mileage", the app allows you to enter the start and end odometer readings or the total miles driven. This information is used for mileage reimbursement calculations and job costing reports.

Next Steps